About us
Pecan Valley Rehabilitation and Healthcare is a small business in San Antonio, TX. We are professional, agile and professional.
Our work environment includes:
- Modern office setting
- Growth opportunities
- Wellness programs
Position Summary
The primary purpose of your job position is to plan, organize, develop, and direct the overall operation of the Business Office. Responsible for the general accounting function, including accounts payable, receivable, payroll, and bank reconciliations. in accordance with current federal, state, and local standards, guidelines, and regulations governing our facility, and as may be directed by the Executive Director.
Essential Functions and Responsibilities
- Ensure the CAPLICO Core Values and Code of Conduct are adhered to at all times.
- Ensure compliance with Resident Rights and HIPAA policies at all times.
- Ensure that all business office and payroll procedures are followed in accordance with established policies.
- Assume the administrative authority, responsibility, and accountability of the Business Office and Payroll functions.
- Manages the facility’s accounting functions under the general supervision of the Executive Director.
- Supervise and develop assigned business office staff.
- Ensure sufficient staffing to meet department needs in accordance with established PPDs.
- Evaluates payor sources of potential resident admissions and advises Executive Director
- Prepares claims for provided services for submission to payor sources in compliance with applicable policies and regulations.
- Monitor and collect accounts receivables. Report delinquent accounts to the Administrator.
- Engages in efforts to collect outstanding accounts receivables. Makes recommendations when delinquent accounts should be categorized as “bad debt”.
- Safeguards and manages resident trust funds.
- Monitors internal controls to assure compliance with established procedures.
- Establish and maintain a system of financial recordkeeping to include ledgers, recording payments, writing receipts, posting cash journals, prepare and make bank deposits, etc.
- Establish and maintain a system of accounts payable, to include invoicing, purchase orders, pay vouchers, check register, ledgers, etc., as necessary.
- Maintain the general ledger to include the preparation of journal entries, coding of invoices, accounts analysis and reconciliation, closing books, setting up new accounts, etc., as necessary or instructed.
- Assist in preparing monthly financial statements to include preparing monthly balance sheet, income and expense reports, etc., as required.
- Review and interpret monthly financial statements and provide such information to the Executive Director.
- Review entries to the general and statistical ledgers, to assure accuracy and compliance with established accounting procedures.
- Prepare financial and statistical reports as required.
- Ensure that admission agreements are obtained from all new patients and are properly completed and signed.
- Perform duties relative to the facility’s overall payroll function.
- Enforce payroll regulations, policies and procedures.
- Maintain accurate payroll records for each individual employee.
- Prepare payroll checks in accordance with current pay periods to assure that employee checks are received on a timely basis.
- Maintain time records in accordance with current laws, regulations, and policies.
- Communicate with department directors/supervisors concerning payroll matters.
- Prepare monthly totals of payroll records as required by current regulations and company policy.
- Complete and submit PPCOF at the end of each pay period.
- Ensure timely input of new hires and removal of terminated employees from active employment in HRIS.
- Assist employees in obtaining information concerning their payroll check, deductions, overtime, etc., as necessary.
- Generate daily, weekly and monthly financial and statistical reports concerning payroll information as directed.
- Assists with pre-employment and background screenings using Aurico and respective State Criminal Background Check systems.
- Assists with onboarding and orientation of all new employees and transfers.
- Assists with managing Leave of Absence requests in HRIS and Matrix.
- Interprets, applies and enforces facility HR policies and procedures.
- Responds to requests for employee information in accordance with company policy.
- Assist with maintaining and updating human resource records, forms, and policies.
- Maintain HRIS - Data entry into Workday of all Personnel changes and reports.
- Performs other reasonable duties as assigned by the Executive Director.
Supervisory Responsibility
- Exercises administrative and functional supervision over all Business Office employees as assigned.
Work Environment
- Works in office areas as well as throughout the facility (i.e., power rooms, resident rooms, therapy rooms, dining rooms, kitchen, etc.).
- Moves intermittently during working hours.
- Is subject to frequent interruptions.
Job Type: Full-time
Pay: $24.00 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Experience:
- Microsoft Office: 1 year (Required)
- Administrative experience: 1 year (Required)
Ability to Commute:
- San Antonio, TX 78222 (Required)
Ability to Relocate:
- San Antonio, TX 78222: Relocate before starting work (Required)
Work Location: In person